What to Know When Considering Microsoft Office 365 for Business
Microsoft Office 365 is a powerful software subscription service that can transform mobility, collaboration, and security in your modern business. If you’ve ever wondered, “Is Office 365 right for my organization” or, “How do I choose an Office 365 for Business plan that fits my unique needs,” good news—you’ve come to the right place.
If you’re thinking about implementing Office 365 for Business in your organization, here’s what you need to know.
What is Office 365 for Business?
Office 365 for Business is a Microsoft subscription service that provides access to the Office applications you already know and love, including Word, Excel, PowerPoint, Outlook, OneNote, Publisher, OneDrive for Business, and Access.
It’s available as a monthly or yearly subscription, and depending on the specific subscription plan you choose, you’ll get access to the very latest versions of these office apps on up to five PCs, Macs, and mobile devices.
Office 365 for Business also includes online productivity services, robust security features, and valuable business services like web conferencing, hosted email, and online storage.
Who is Office 365 for Business For?
Office 365 for Business isn’t a one-size-fits-all solution. It’s a scalable service platform that you can adjust to fit your specific needs. For example, if you're a one-person business, you can get Office 365 just for yourself. If you have employees, you can add them too and gain the ability to all work seamlessly together—both internally and externally with your customers.
There are various plans with features and capabilities designed to meet the specific needs of certain types of businesses, including:
- Small and medium-sized businesses
- Firstline workers
- Government organizations
- Non-profit organizations
Why Choose a Subscription-Based Software Model Like Office 365 for Business?
In recent years, you may have noticed that various types of software are moving away from a “one-time purchase” model and shifting to a subscription-based service model. This shift is a good thing! Subscription-based software models ensure that you’re continuously running the most updated version of the software possible with all the latest and greatest capabilities.
For example, with a subscription-based software like Office 365 for Business, the newest features are rolled out as they are ready, not just once a year when a new version comes out. This means you’ll automatically have access to the most up-to-date features and security measures—without the need to even be aware that a new version exists, take the time to download it, and manually install it on all your devices.
Another major benefit of a subscription-based software model is that it offers enhanced scalability. Your business will only need to pay for the software it is actually uses, which means if your employee count fluctuates during times of seasonal scale-back or growth, so do your software costs. This can prevent you from wasting budget allocation on software that isn’t even being used!
What Are the Benefits of Office 365 for Business?
With a business subscription to Office 365, you can focus on running your modern business in the cloud and let Microsoft handle IT for you. This eliminates the need to set up servers, databases, file shares, or on-premises software—saving your business valuable time, money, and resources.
There are many other benefits of Office 365 for Business, including, but not limited to:
- The ability to work remotely with ease
- Streamlined collaboration
- Simplified virtual collaboration
- Reduced long-term software expenses
- Advanced security features
- Access to Outlook 365 for Business email
- File storage and sharing capabilities
- Valuable data insights
- AI-powered presentation capabilities
Ready to Implement Office 365 for Business?
Now that you know the many benefits of Office 365 for Business, you may be thinking it’s time to implement this software in your own organization! Now, the next step is choosing the right Office 365 for Business plan.
No two organizations, or even two departments within the same organization, will have the exact same needs and goals. This is why Microsoft offers a few different Office 365 subscription plans rather than just one generic version. So, how do you know which is right for you?
When choosing which Office 365 for Business plan is the best fit for your company, you’ll want to balance the needs of your organization against the needs of your employees who will actually be using the software throughout the day-to-day. If you need some help with this process, check out our guide: How to Choose a Microsoft Office 365 Plan. In it, you’ll find a side-by-side comparison of two of the most popular Microsoft Office 365 licensing options: Office 365 Business Premium and Microsoft 365 Business.
If you still have more questions about which Office 365 for Business plan is right for you after looking through the guide, or are ready to get started with implementation, reach out to us today! One of the experts at Protected Trust would be happy to help you simplify technology so you can become a truly mobile, modern business!